Letter – Company

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Write a Block Business Letter from the perspective of company management in regards to the below scenario.

Paul works for the website division of SuperMega retail company. He  receives an email late Friday afternoon that explains a new computer  will launch at the end of next June and it will be in high demand with  limited stock. Also contained in the three-page-message is that  customers will be able to preorder the item 30 days before launch  according to the production company. Paul is asked to create a landing  page for consumers who are interested in learning more about the  product.

By  mistake, Paul sets up a preorder page for the product that afternoon  (well in advance of the company authorized period) and late Friday  evening consumers begin to preorder the product. Sharon, Vice President  of Product Sales at SuperMega, learns of the error Saturday morning and  calls Paul to arrange a meeting first thing Monday morning. Sharon  explains to Paul on the phone that the company intends on canceling all  of the preorders and Paul responds that the company should honor the  preorders because it was not a consumer error. After a heated exchange,  Paul hangs up on Sharon when she insists that the preorders will be  canceled because of Paul’s error. .  It  must provide bad news to the recipient.

The block business letter must adhere to the following requirements:

  1. Content:
    1. Address the communication issue from the scenario.
    2. Provide bad news from the company to the recipient.
    3. Concentrate on the facts of the situation and use either the inductive or deductive approach.
    4. Assume your recipient has previously requested a review of the situation via email, letter, or personal meeting with management.
  2. Format:
    1. Include  the proper introductory elements (sender’s address, date, recipient’s  address). You may create any details necessary in the introductory  elements to complete the assignment.
    2. Provide an appropriate and professional greeting / salutation.
    3. Single space paragraphs and double space between paragraphs.
    4. Limit the letter to one page in length.

The specific course learning outcomes associated with this assignment are:

  1. Plan, create, and evaluate professional documents.
  2. Write clearly, coherently, and persuasively using proper grammar, mechanics, and formatting appropriate to the situation.
  3. Deliver professional information to various audiences using appropriate tone, style, and format.
  4. Analyze professional communication examples to assist in revision.
  • Budget: $25

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